ViVE 2026 | Access & Shipping

Event Timetable:

Access to the show floor/event hall is phased depending on your booth type. Please refer to the timetable below for details.

*All exhibitor booths must be completed and all freight must be removed from the show floor by Sunday, Feb. 22 at 7:00 PM

**Saturday and Sunday are build days, which means pre-built structures will not be fully ready until the show floor opens on Monday, Feb. 23 at 8:00 AM

Registration Hours:

Sunday, Feb 22 – 8:30 AM - 7:00 PM (PT)

Monday, Feb 23 – 7:00 AM - 5:45 PM (PT)

Tuesday, Feb 24 – 7:30 AM - 5:45 PM (PT)

Wednesday, Feb 25 – 7:30 AM - 12:00 PM (PT)

Exhibitor-Only Access Times:

Monday, Feb 23 – 6:00 AM - 8:00 AM (PT)

Tuesday, Feb 24 – 7:00 AM - 8:00 AM (PT)

Wednesday, Feb 25 – 7:00 AM - 8:00 AM (PT)

Private Meeting Room Access Times:

Private Meeting Room Move-in Times:

Private Meeting Room Move-Out Times

Shipping Information

Advance Shipments to T3 Expo Warehouse

To: (Exhibiting Company Name)

(Booth #)

For: ViVE 2026

c/o: T3 Expo

c/o: Allstates WorldCargo

c/o Forward

10694 Tamarind Ave.

Bloomington, CA 92316

Advance shipments will be accepted beginning on Wednesday, January 14, 2026 through Thursday, February 12, 2026 between the hours of 8:00 am – 4:00 pm.

Shipments received after Thursday, February 12, 2026 will be charged an additional 30% per pound. Please note when overtime rates apply as stated on Material Handling pages.

Direct Shipments to Show Site Address

To: (Exhibiting Company Name)

(Booth #)

For: ViVE 2026

c/o: T3 Expo

c/o: Los Angeles Convention Center

South Hall

1201 S Figueroa Street

Los Angeles, CA 90015

Direct shipments are accepted starting on Saturday, February 21, 2026 beginning at 9:00 am and throughout published event hours. Please note when overtime rates apply as stated on Material Handling pages.

Material Handling

Choosing Your Carrier

• Please carefully consider your carrier prior to booking your shipment(s) to and from the event. Various carriers are set up to operate on a certain schedule or with limited delivery procedures. Please be sure to review your carrier’s policies. Some carriers will not deliver to a loading dock, some deliver without verification or signature of delivery. This may result in delays in delivery or additional fees.
• POV (Privately Owned Vehicle): If you are delivering your materials to show site in your own vehicle, there may be Material Handling charges applied. Please refer to the Union Regulations in this kit and plan accordingly. T3 has jurisdiction over the loading dock based on these regulations.

Rate Classifications

• Crated: Material that is skidded or in any type of shipping container that can be unloaded at the dock with no additional handling required.
• Uncrated: Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting bars or hooks. The Advance Warehouse is not able to accept loose/unpackaged pieces; shipping crates, fibers, cartons and pallets are acceptable.
• Small Package: A shipment of any number of pieces with a combined weight of 1-50 lbs that is received on the same day, from the same shipper and delivered by the same carrier at the same time.

Additional Fees May be Applicable

• Late to Warehouse Fee: Shipments arriving after Thursday, February 12, 2026 will be charged an additional 30%.
• Off Target Fee: If your event has a targeted move in, you must schedule your delivery within your target time. If your freight is received Off Target, there will be an additional fee of 30% of your Material Handling costs for that shipment.

Overtime

• Overtime is 4:30 pm - 8:00 pm Monday-Friday. There is no overtime on Saturday or Sunday.
• Based upon the Material Handling rates quoted, a 30% surcharge per pound for each occurrence will apply if:
  • Shipments are received on overtime.
  • Your advance shipment to the warehouse is received during straight time hours, but due to scheduling beyond T3 Expo’s control, is moved into show site on overtime.
  • Shipments are loaded out on overtime.

Outbound Shipping

• A Material Handling form MUST be filled out for any shipment leaving the Expo Hall. These forms can be picked up at the T3 Expo Service Desk. All accounts must be settled prior to requesting this form.
• Once you have filled out the Material Handling form and ALL of your booth materials are packed, labeled, and ready for shipping, please return the completed form to the T3 Expo Service Desk – DO NOT LEAVE THIS FORM IN YOUR BOOTH SPACE.
• Carrier Check-in: All carriers must be checked in no later than Thursday, February 26, 2026 by 10:00 am. If prior arrangements have not been made, the official show carrier will be on-site to coordinate or re-route shipments.
• UPS or Federal Express: To use these carriers, you MUST have their shipping labels for each piece and schedule your pick up. Without these, your freight will NOT be picked up by either. If there is a Business Center on the property, it is recommended that you bring your items there.
• PLEASE NOTE: There may be an additional fee from the facility for this service.

Cartload Service

To alleviate issues associated with sponsors carrying small exhibit materials during move-in, T3 Expo is pleased to provide a Cartload Service. This service will be available during move-in and move-out.

Cartload Services are designed for use by privately owned vehicles (POVs). A POV is considered to be any vehicle that is primarily designed to transport passengers, not cargo or freight. Examples include cars, pickup trucks, passenger vans, taxis, limos, etc. Bobtails, box trucks or pickup trucks pulling small trailers are not considered POVs and Material Handling rates will apply. No cartload can have a combined weight of more than 300 lbs.

Shipping Forms & Additional Resources

• Material Handling - CLICK HERE
• Shipping Addresses - CLICK HERE
• Advance Warehouse Labels - CLICK HERE
• Direct to Show Site Labels - CLICK HERE
• Hanging Sign Advance Warehouse Labels - CLICK HERE
• Cartload Service - CLICK HERE
• Outbound Shipping (Allstates WorldCargo) - CLICK HERE
• Third Party Authorization Form - CLICK HERE