ViVE 2027 Move-in, Show Floor Hours & Shipping

Event Timetable:

Access to the event hall is phased depending on your booth type. Please refer to the timetable below for details.

*Exhibitor Booths must be completed and all freight must be removed from the show floor by Sunday, March 14 at 7:00 pm.

**Saturday and Sunday are build days which means pre-built structures will not be fully ready until the show floor opens on Monday at 8:00 am.

Please be advised that the Show Floor/Exhibit Hall will close at 12:00 PM on Wednesday, March 17. Aisle carpet removal and empty container return will begin at approximately 12:30 PM, once all exhibitors and sponsors have exited the floor.

Registration Hours:

Sunday, March 14 – 8:30 AM - 7:00 PM (CT)

Monday, March 15 – 7:00 AM - 6:00 PM (CT)

Tuesday, March 16 – 7:30 AM - 5:45 PM (CT)

Wednesday, March 17 – 7:30 AM - 12:00 PM (CT)

Exhibitor-Only Access Times:

Monday, March 15 – 6:00 AM - 8:00 AM (CT)

Tuesday, March 16 – 7:00 AM - 8:00 AM (CT)

Wednesday, March 17 – 7:00 AM - 8:00 AM (CT)

Meeting Room Access Times:

Standard Meeting Room:

• Sunday, March 14 – 9:00 AM - 6:00 PM (CT)
• Monday, March 15 – 8:00 AM - 6:00 PM (CT)
• Tuesday, March 16 – 8:00 AM - 6:00 PM (CT)
• Wednesday, March 17 – 8:00 AM - 12:00 PM (CT)

Turnkey Meeting Room:

• Sunday, March 14 – 9:00 AM - 6:00 PM (CT)
• Monday, March 15 – 8:00 AM - 6:00 PM (CT)
• Tuesday, March 16 – 8:00 AM - 6:00 PM (CT)
• Wednesday, March 17 – 8:00 AM - 12:00 PM (CT)

Standard Meeting Room Move-in Times:

Turnkey Meeting Room Move-in Times:

Sunday, March 14 – 9:00 AM - 6:00 PM (CT)

Meeting Room Move-Out Times

Shipping Information

Advance Shipments to T3 Expo Warehouse Address

Coming soon!

Direct Shipments to Show Site Address

Coming soon!

Marshalling Yard

Coming soon!

Hand Carrying

Hand carrying by the exhibitor is only allowed if the item is easily hand-carried by one person without the use of any equipment, such as a hand truck/dolly.

If hand-carrying is possible for your freight, then you do not need to go through the marshalling yard, as you may carry it with you into the convention center.

Material Handling

• Choose your carrier carefully. Be sure your carrier can deliver to a loading dock and obtain delivery confirmation. Some carriers have delivery restrictions that may result in delays or additional charges.
• Personal vehicle (POV) deliveries may be subject to Material Handling fees. Please review the Union Regulations before bringing materials to the venue.
• Package your shipment properly. Loose or unpackaged items cannot be accepted at the advance warehouse. Shipments should be crated, palletized, or securely packaged.
• Avoid additional fees. Late warehouse arrivals, off-target deliveries, overtime, and weekend deliveries may incur additional Material Handling surcharges.
• Outbound shipments: Before leaving the show, complete a Material Handling form at the T3 Expo Service Desk. All materials must be packed, labeled, and ready for shipment before submitting the form.
• Carrier pickup deadline: All outbound carriers must check in by Thursday, March 18, 2027, at 10:00 AM. Shipments without prior arrangements may be rerouted through the official show carrier.
• UPS/FedEx shipments: You must provide shipping labels for every package and schedule your own pickup. Shipments without labels or a scheduled pickup will not be collected. If the venue has a Business Center, it is recommended that small package shipments be taken there (additional facility fees may apply).

Cartload Service

To alleviate issues associated with exhibitors carrying small exhibit materials during move-in, T3 Expo is pleased to provide a Cartload Service. This service will be available during move-in and move-out.

Cartload Services are designed for use by privately owned vehicles (POVs). A POV is considered to be any vehicle that is primarily designed to transport passengers, not cargo or freight. Examples include cars, pickup trucks, passenger vans, taxis, limos, etc. Bobtails, box trucks or pickup trucks pulling small trailers are not considered POVs and Material Handling rates will apply. No cartload can have a combined weight of more than 300 lbs. Material Handling charges will apply to any loads greater than the limits listed above.

Special Freight Services – Small Passenger Vehicles Only! Maximum Weight 300 lbs

• Each cartload will handle (8) pieces or less, weighing less than 300 lbs. total. Each exhibitor will be provided (1) laborer with (1) cart. Each exhibitor will be allowed a maximum of (2) trips from their vehicle to their booth for move-in and (2) return trips from their booth to their vehicle for move-out.
• T3 Expo personnel will direct all vehicles. The cart is not authorized to enter or go to any parking structure. There must be two (2) people with your vehicle; one (1) person to go with your product to the booth space and one (1) person to remove your vehicle from the unloading area to the parking area once Cartload Service is complete.
• The vehicles must be unload/loaded by full-time exhibitor personnel, by hand.
• Material handling charges and processes will apply to any loads greater than the limits listed above and/or any vehicles that are deemed by T3 Expo not to be a POV. Hand-carry Information
• This service is for those who have small hand-carry items, all of which must fit on the cart.