ViVE 2026 A-Z


A 🍏

Access

See here for details about event access and timings.


Age Restriction

All exhibitor personnel entering the show floor must be 18 years of age or older. No one under the age of 18 years old will be allowed on the show floor at any time, including move-in, show days, and move-out. For all evening events held at ViVE, everyone must be 21 years of age or older to attend.


Audio & Visual

Order your A/V needs through Clarity Experiences Online Ordering.

Email: exhibits@clarityexperiences.com


B 🍌

Balloons

At no time are exhibitors allowed to bring helium balloons into the facility.


Booth Approval

All exhibitors with a custom booth 10’x20’ (200 sq ft) and larger, who are planning to build out their space, are required to submit the following*: a rendering of their build with all dimensions, technical plans to include elevations (indicating maximum height of the build) and all materials used (+flame retardant certificates) to show management (sponsors@viveevent.com) for approval through your sponsor portal task list no later than Friday, January 9.

  • This is a mandatory requirement. Booth plans not submitted before move-in will delay construction until show management reviews and approves them. This could result in delays to your booth setup and restrictions on unapproved elements that do not comply with show rules and regulations.

Booth Height Restrictions & Line of Sight

All 10’x20’ inline booths have a maximum back wall height limitation of 8’ high that cannot be removed. No graphics are permitted on the side panels. Sidewalls cannot be removed if you have exhibitor booths on either side - the removal of side walls, if on an aisle, must be pre-approved by the ViVE show management.

Booths that are 400 sq feet (20’x20’) and larger and have aisles on all four sides (island booths) are permitted to a max height restriction of 20’ high, measuring from the floor to the top of the booth structure or hanging sign.

All booth displays and business activities must remain within your designated booth space and comply with ViVE’s exhibitor booth height restrictions. They should also be arranged to avoid obstructing neighboring exhibitors’ sightlines. Failure to comply may result in ViVE removing the obstructing items.


Booth Packages

For booth package inclusions, please see here. For viosks and booths 10x10 and over, please see here for graphic inclusions and artwork templates and here for artwork submission guidelines.


Business Service Center

The Exhibit & Business Service Center is an on-site location for all Printing & Copying, Posters/Banners, Shipping & Receiving, and more. Located on Concourse Hallway between West Hall and South Hall at the LACC. Operating hours can be found below. For more information on what is offered at the business center, refer to the PDF here.

Business Service Center Hours of Operation

Sunday, Feb.22, 9:00 AM- 5:00 PM (PT)

Monday, Feb.23, 9:00 AM - 5:00 PM (PT)

Tuesday, Feb.24, 9:00 AM - 5:00 PM (PT)

Wednesday, Feb.25, 10:00 AM - 5:00 PM (PT)

*Hours may be extended to assist Attendees-Exhibitors with shipping needs.


Code of Conduct

At ViVE, we strive to create and maintain a professional, inclusive, and welcoming environment in which everyone is invited to interact openly, bring their best ideas and talents, and experience equitable opportunities for professional growth. VIVE aims to operate free from harassment, discrimination, and any form of inappropriate behavior. This commitment spans all our events, digital platforms, and community interactions, ensuring safety, respect, and equal treatment for all. To view the full Code of Conduct, please click HERE.


Dress Code

During move-in and move-out periods, all individuals accessing the exhibit hall (show floor) and loading docks are required to wear closed-toe footwear at all times. Open-toed shoes, sandals, and flip-flops are strictly prohibited during these times.


During official show hours, exhibitor personnel must be appropriately attired and conduct all promotional or business activities strictly within their designated booth space. The recommended dress code is business casual.


E 🐘

Exhibitor Appointed Contractor (EAC)

If your company plans to bring in the services of any independent contractors other than T3 Expo, you must complete and submit the EAC form and the EAC’s Certificate of Insurance through your sponsor portal task list no later than Friday, January 9.

To download the EAC form, Sample COI, and requirements, please reference the designated task in your sponsor portal or the ViVE 2026 Sponsor & Exhibitor Resources page on the ViVE website.

This is a mandatory security requirement to permit EACs access to your booth during move-in and move-out. EACs who arrive onsite and have not been registered will be required to provide this information, including their Certificate of Insurance (COI), before they are permitted access. This may lead to delays in your booth being built or access being refused if they cannot produce the documents required.


Exhibitor Booth Floor Covering

Carpet/Flooring is MANDATORY and is NOT provided for custom/space-only booths. These exhibitors are responsible for providing or arranging carpet/flooring for all custom/space-only booths. Please work directly with T3 Expo in arranging carpet/flooring for your space.


Turnkey booth packages, viosks, pavilions, startup kiosks, meeting pods, and meeting cubes all come with standard carpeting (carpet color selected by the ViVE team).


F 🔥

Fire Regulations

All exhibitors must comply with Fire Regulations and safety rules as posted on the ViVE Sponsor Resources page on the ViVE website.


Floorplan

View the ViVE 2026 Floorplan here.


Food & Beverages

For exhibit booths on the show floor and the private meeting rooms off the show floor, who are looking to order catering or F&B services, please place your orders directly with Taste of LA. You can view the Catering Menu here.


IMPORTANT: No outside catering/F&B is allowed. Taste of LA holds the exclusive rights to all Food & Beverage services. No food or beverage, logoed bottled water, etc., are allowed to be brought into the Los Angeles Convention Center.


H 🏠

Hotels

Book your hotel room! Take advantage of exclusive discounted rates before they sell out. Secure your stay by booking through our dedicated website here.

Hotel booking for this event is being managed by Connections Housing using the HotelMap booking platform.

  • Email: housing@viveevent.com
  • Booking hotels for your group (10+ rooms)? Click here
  • Deadline for room block submissions is ON Thursday, December 11, 2025

Hours

Registration

  • Sunday, Feb 22 – 8:30 AM - 7:00 PM (PT)
  • Monday, Feb 23 – 7:00 AM - 5:45 PM (PT)
  • Tuesday, Feb 24 – 7:30 AM - 5:45 PM (PT)
  • Wednesday, Feb 25 – 7:30 AM - 12:00 PM (PT)

Show Floor

  • Monday, Feb 23 – 8:00 AM - 5:45 PM (PT)
  • Tuesday, Feb 24 – 8:00 AM - 5:45 PM (PT)
  • Wednesday, Feb 25 – 8:00 AM - 12:00 PM (PT)

Meeting Room (Off the show floor)

  • Sunday, Feb 22 – 9:00 AM - 6:00 PM (PT)
  • Monday, Feb 23 – 8:00 AM - 6:00 PM (PT)
  • Tuesday, Feb 24 – 8:00 AM - 6:00 PM (PT)
  • Wednesday, Feb 25 – 8:00 AM - 12:00 PM (PT)

I 🍦

Insurance Requirements

For Booth Packages, Turnkeys, Meeting Pods, Meeting Cubes, and Pavilion Kiosks: ViVE will provide general liability insurance that satisfies all required insurance coverage for ViVE 2026. This applies exclusively to exhibitors with the booth types listed above, who hold a direct contract with ViVE and T3 Expo and are not required to submit their own insurance documentation.

10x20 Space-Only Booths: If you plan to build your own booth or bring a pop-up wall, ViVE will provide the necessary liability insurance that fulfills all insurance requirements for ViVE 2026. If you plan to use an outside contractor for your booth build, a Certificate of Insurance (COI) must be submitted by the contractor to ViVE Show Management before access will be granted for build or move-in.

Larger Custom / Raw Space Booths: If utilizing an outside contractor, not working directly with T3 Expo, all Exhibitor Appointed Contractors (EACs) must maintain the following insurance from the first day of their move until the last day of their move out at ViVE. No access to the floor will be granted without insurance coverage. See below for more information.

COI Requirements: As a standard requirement for all our show exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing with minimum policy limits as stated below. Insurance coverage for Exhibitor Appointed Contractor is mandatory.


  • Such insurance shall include contractual liability and product liability covered with the following limits:

    a.) This General Liability insurance shall include limits of liability of not less than $1,000,000 Each Occurrence combined single limits for bodily injury and property damage, $2,000,000 General Aggregate limit, $1,000,000 Personal Injury limit, and $2,000,000 Products-Completed Operations Aggregate limit;

    b.) Commercial Automobile Liability insurance for all owned, non-owned and hired vehicles in amounts not less than $1,000,000 each accident for bodily injury and property damage, and including loading and unloading hazards;

    c.) Worker's Compensation, as required by law, with Employers Liability Limits of not less than $1,000,000 each accident, $1,000,000 disease - each employee and $1,000,000 disease - policy limit

    d.) Umbrella/Excess Liability with a limit of not less than $1,000,000 each occurrence/aggregate

    e.) Certificate of insurance shall name AEG MANAGEMENT LACC, LLC, the City of Los Angeles, ASM Global Parent Inc. and each of their respective affiliates, licensees, lenders and contractors, as well as each of their respective officers, directors, partners, members, shareholders, employees, agents, representatives successors as Additional Insured. The policies shall name ViVE Event LLC and T3 Expo, LLC as additional insured.


Internet

Complimentary WiFi will be provided on the show floor and in ViVE meeting space; however, ViVE cannot guarantee uptime consistency throughout the duration of the event. We strongly recommend a dedicated internet connection if you intend to stream audio/video content or conduct live demonstrations/presentations within and around your exhibit.


See your dedicated internet options through Boldyn Networks, HERE. For any questions or assistance, feel free to call Boldyn Networks at 213.765.4647 or email internetsales@boldyn.com.


Important: The use of external/outside routers is strictly prohibited as they can disrupt and interfere with the existing Wi-Fi connections.


L 🍁

Lighting

Overhead lighting is allowed; however, all lighting, fixtures, trusses, and overhead lights must remain within the boundaries of the exhibit space and must not create a distraction for neighboring exhibitors.


Exhibitors are prohibited from projecting logos onto the ceiling, aisles, facility walls, or adjacent booths. Additionally, spotlights may not be mounted to the ceiling outside the exhibitor’s designated space. ViVE reserves the right to remove or disable any lighting that does not comply with these guidelines. Any costs associated with this action will be the responsibility of the exhibitor.


M 🐵

Material Handling - please see here for more details


Meeting Room Buildouts

If you have a private meeting room and plan to do a custom build-out, you must submit renderings to ViVE Show Management by emailing them to sponsors@viveevent.com. In addition, an EAC form and Certificate of Insurance (COI) must be submitted through your sponsor portal no later than Friday, January 9.


Please note that all buildouts must remain entirely within the assigned meeting room. No structures, furnishings, or materials are allowed outside the room or in any hallway or public space.


Mother's Room

We will have a Mother’s Room with private pods available for nursing mothers who need a comfortable and quiet space. The room will be equipped with seating and essential amenities to ensure privacy and convenience. The Mother's Room location at the LACC will be available soon.


Multi-Level Booths

  • Multi-Level Booths: All multi-level booths/structures require prior approval by the facility and local government agency. Exhibitors should obtain local building regulations early on to ensure that all time constraints are met.
    • You MUST also submit a floor plan to scale with heights/widths indicated on each structure and hanging sign or hanging graphic to ViVE show management by submitting the information through your Sponsor Portal.
  • Temporary Structures: For the full overview of the temporary structure approval and permitting process, please click HERE. Structures and exhibits with any of the following elements are defined as temporary structures that require review/approval by LACC, managed along with a LADBS permit.
    • Structures over 12’ in height
    • 2-story structures
    • Platforms and stages exceeding 30 inches in height above the floor intended to carry live load, or stair/steps exceeding 48 inches in height above the floor intended to carry live loads
    • Expansive (15’ or more) 1-story structures that contain: overhead beams; signage; truss; cantilevers; etc., of considerable weight and/or span
    • Video wall structures exceeding 12’ in height (single or multiple screens)

P 🍐

Parking

The Los Angeles Convention Center has 5,600 public parking spaces available to visitors and located in three convenient parking structures (West Hall Garage, South Hall Garage, and Venice Garage). Please note that parking rates and hours of operation are subject to change based on event activity in the LA Live Entertainment District.


Plant & Floral

Enhance your booth or meeting room with plant and floral! Purchase directly through Expo Ease to create a polished and inviting space. Explore options here.


Power

Power is not included with custom/space-only booths. Power must be ordered separately from Edlen Electrical. All power cords must be confined to the exhibitor’s booth space. Exhibitors are not permitted at any time to run power cords across or underneath the exhibit hall aisle carpet or any area outside of their allocated space.


Promotional Materials/Activities

All promotional materials and activities must remain within your assigned booth and/or meeting space. Distributing materials in any other areas of the event is not permitted. If you do not have an official booth or meeting space, handing out any promotional items or materials on-site is strictly prohibited.


R ☔️

Registration

Every attendee must be registered and is required to wear a ViVE badge to access any part of the ViVE event, including sessions, meal functions, networking receptions, meeting rooms, and the show floor. Anyone who requires access to your booth or meeting room during official show hours must be registered for ViVE and be badged. Click HERE to register and purchase any additional passes that you need.


Rigging

All rigging and suspending activities in the venue must be performed by a contractor on the LACC authorized contractors list and is limited to existing, fixed hang points, within the allowable load per hang point and in accordance to the LACC rigging guidelines. Licensee shall hire only one LACC-approved rigging contractor to handle all non-production facets/areas of the event. Rigging is strictly prohibited from catwalk structures.


Rules and Regulations

Exhibitors must abide by ViVE's Rules & Regulations.


S 🍓


Selling Products or Services

Selling exhibited products or services will not be permitted. At no time may the exhibit or product display be altered to fulfill a transaction. No signage or advertising of product pricing will be allowed. ViVE reserves the right to prohibit the sale of any product for any reason.


Shipping

Advance Shipments to T3 Expo Warehouse Address

To: (Exhibiting Company Name)

(Booth #)

For: ViVE 2026

c/o T3 Expo

c/o Allstates WorldCargo

c/o Forward

10694 Tamarind Ave.

Bloomington, CA 92316

Advance shipments will be accepted beginning on Wednesday, January 14, 2026 through Thursday, February 12, 2026 between the hours of 8:00 am – 4:00 pm.

Shipments received after Thursday, February 12, 2026 will be charged an additional 30% per pound. Please note when overtime rates apply as stated on Material Handling pages.

Direct Shipments to Show Site Address

To: (Exhibiting Company Name)

(Booth #)

For: ViVE 2026

c/o: T3 Expo

c/o: Los Angeles Convention Center

South Hall

1201 S Figueroa Street

Los Angeles, CA 90015

Direct shipments are accepted starting on Saturday, February 21, 2026 beginning at 9:00 am and throughout published event hours. Please note when overtime rates apply as stated on Material Handling pages.


Signage

Hanging signs/banners are only allowed above booths that are 20’x20’ (400 square feet) or larger. Hanging signs/banners may not exceed the length of any side of your booth space or hang over the common aisle space. The top of any hanging banner may not exceed the maximum height restriction of 20’ high.


To facilitate exhibitor move-in, hanging signs MUST be shipped in advance to T3 Expo’s warehouse using the custom hanging sign labels found on the Sponsor & Exhibitor Resources Page on ViVE’s website. Hanging signs will not be accepted on-site.


Exhibitors are not permitted to display signage in any areas outside of their allocated booth/meeting space without prior approval from ViVE. No outside decor or signage is allowed to be affixed to the physical kiosk structure. The use of pop-up banners is prohibited on the show floor and in the public space at all times.


Sponsor Portal

Stay on Track with Your Sponsor Portal! Keep up with important deadlines and tasks by reviewing your Sponsor Portal. Check your task list here.


Sound

Sound must be maintained at a level that is not disruptive or is determined offensive to neighboring exhibitors.


T 🐯

Timetable

See here for details about event access and timings.


V 🧛🏻‍♀️


Vehicles

Any vehicle to be brought into the facility must be pre-approved by ViVE Show Management and the Los Angeles Convention Center, and all requirements made under that agreement must be followed. A vehicle that remains in the exhibit hall as part of a display must conform to all fire regulations. If this applies to your situation, please reach out to us at sponsors@viveevent.com.


Questions? Contact Us: sponsors@viveevent.com

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